Effective Meetings: Sixth and final section on the topic

Side note: I’m currently leading a group that is responsible for making recommendations on a proposed project. The group knows that the meetings will start on time, and end on time (60 minutes is as long as they have because participants have a lot on their minds besides my meeting with them). They also know that they will be asked to make comments so that all will have their input.

Now to the sixth installment on Effective meetings:

2 Drawing out contributions from specific individuals

-people need to feel safe so create a safe environment (accepting of

all questions and opinions)

-direct your questioning to allow everyone to contribute

-direct traffic and maintain order

-draw out the uninvolved

-recognize strengths and resources

-protect those with minority views

4 Acknowledging and reinforcing constructive participation

-Reinforce through verbal and non-verbal communication

-protect new ideas

-encourage expression of partial ideas

-collectively acknowledge the group

Finally it’s important to remember to generate action at the conclusion of

your meeting. A frequent mistake is that even though a decision has been

made an implementation plan is not put in place. In other situations

managers make assignments without thought of employee commitment,

ability or workload. To avoid these situation develop effective action

plans that include who is responsible, what are they to accomplish, by when.

Key steps:

1 Specify what action needs to be taken with group support

-Clearly identify action steps

-List steps if necessary

-Delegate tasks

2 Make specific assignments with clear completion dates

3 Agree on how to monitor progress and evaluate outcomes

-Assignment does not guarantee implementation

-The ultimate responsibility rests with the leader

Remember, effective meetings will happen with proper planning,

organization and follow-through. The leader who models effective meeting

behavior will increase efficiencies through more productive use of time and

greater results.

Author: maxbinkley

Creator of Leadership to the Max My experience in the military helped set the career path for me in human resources. After the military I worked for The Dow Chemical Company and left there in 1993 to venture out on my own. I purchased a small business, then a franchise then started another business in semi-retirement.

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